By signing in to the HR Application Portal, you acknowledge, accept, and agree to the following terms and conditions relating to your temporary participation in the Sales Officer Training Programme conducted by Java Institute for Advanced Technology on a commission-based engagement basis.

1. Nature of Engagement

1.1 You are engaged in the Sales Officer Training Programme for a temporary period of Fifteen (15) Days.

1.2 This Programme is a short-term independent training and performance-based engagement conducted for practical student recruitment exposure and institutional training purposes. Participants may become eligible for performance-based incentive commissions approved in accordance with institutional policies. Nothing in this Agreement shall be construed as creating an employer-employee relationship, contract of service, partnership, or permanent appointment between the Institution and the Participant.

2. Duties and Responsibilities

You agree to:

• Promote the academic programmes and services of the Institution;
• Conduct telephone campaigns and communication activities with prospective students and parents;
• Encourage and coordinate converted prospective students to participate in online seminars, awareness sessions, and recruitment-related programmes conducted by the Institution;
• Communicate with prospective students and parents professionally and ethically;
• Support student recruitment, follow-up, and registration activities;

Participants may be requested to assist in marketing campaigns, seminars, awareness programmes, recruitment activities, and related operational support functions subject to programme coordination requirements.

• Maintain accurate lead, inquiry, follow-up, and student registration records;

3. Commission Policy

3.1 Commissions shall only be payable for verified student registrations approved by the Institution.

3.2 Commission payments shall be processed only after:

• The student successfully completes registration procedures; and
• The required initial payment is received by the Institution.

3.3 No commissions shall be payable for cancelled registrations, duplicate leads, refunded payments, fraudulent submissions, or invalid enrollments.

3.4 "All commissions shall be subject to institutional verification, compliance review, student registration validation, and applicable operational procedures communicated by the Institution from time to time."

4. Confidentiality and Non-Disclosure

4.1 You agree to maintain strict confidentiality regarding all non-public, sensitive, or proprietary information obtained during your engagement with the Institution.

4.2 Confidential information includes, but is not limited to:

• student information and personal data;
• institutional documents and academic records;
• internal systems, databases, and software platforms;
• marketing, recruitment, and operational strategies;
• financial information and fee structures;
• internal procedures, policies, and workflows;
• login credentials, portal access details, and system authentication information; and
• any information designated, classified, or reasonably understood to be confidential by the Institution.

4.3 You shall not copy, reproduce, disclose, distribute, publish, transmit, sell, transfer, retain, or misuse any confidential information, whether in physical or electronic form, without prior written authorization from the Institution.

4.4 These confidentiality and non-disclosure obligations shall continue and remain legally enforceable even after suspension, termination, resignation, automatic system removal, non-renewal of system access, expiration of the engagement, or discontinuation of association with the Institution for any reason whatsoever.

5. Data Protection and System Access

5.1 You acknowledge that you may receive access to student records, institutional systems, communication platforms, or sensitive operational information during your engagement.

5.2 You agree:

• not to share system access credentials with unauthorized persons;
• not to download, extract, copy, transfer, or misuse institutional data;
• not to access information beyond authorized operational purposes;
• not to store confidential institutional data on unauthorized devices, cloud services, or external platforms;
• to comply with all institutional data protection, cybersecurity, and system usage policies.

5.3 Any unauthorized access, disclosure, misuse, retention, copying, distribution, or transmission of institutional or student data may result in immediate suspension or termination of system access and may further result in disciplinary or legal action.

5.4 Upon suspension, termination, automatic system removal, or non-renewal of the engagement:

• Your access to the HR system, communication platforms, databases, and institutional portals shall be immediately revoked;
• You shall not attempt to log in to, access, bypass, or interfere with any institutional system or platform;
• You shall not communicate, interfere, or engage with students, parents, staff members, officers, leads, or contacts assigned within the institutional system for operational or recruitment-related purposes unless expressly authorized in writing by the Institution;
• You shall immediately cease representing yourself as being associated with the Institution in any capacity.

6. Professional Conduct and Social Media Policy

6.1 You agree to maintain professional conduct, ethical behavior, and responsible communication at all times while associated with the Institution.

6.2 You shall not:

• publish, share, circulate, or communicate false, misleading, defamatory, harmful, malicious, or reputation-damaging statements regarding the Institution, its staff, students, partners, operations, services, or reputation;
• engage in mudslinging, reputational attacks, harassment, cyberbullying, or defamatory social media activity relating to the Institution;
• The Participant shall not knowingly publish or distribute false, malicious, defamatory, unlawful, or unauthorized confidential content relating to the Institution, nor create, manage, participate in, or maintain social media groups, discussions, forums, or online communities intended to cause reputational harm, internal conflict, hostility, misinformation, or public disrepute against the Institution.
• post or distribute confidential internal matters, screenshots, documents, recordings, conversations, or communications on social media, messaging groups, or public platforms without prior authorization;
• misuse the Institution's name, logo, branding, photographs, videos, systems, or marketing materials for unauthorized purposes.

6.3 The Institution reserves the right to take lawful administrative, civil, or legal action in relation to reputational harm, defamation, confidentiality breaches, cyber misconduct, unauthorized public communications, or any activity considered harmful to the Institution's operations, reputation, staff, students, or stakeholders.

7. Code of Conduct

You agree:

• not to make false or misleading representations;
• not to collect unauthorized payments;
• not to misuse the Institution's name, logo, branding, systems, or documents;
• to comply with all institutional policies, instructions, and ethical standards.

Any misconduct may result in immediate suspension or termination without commission entitlement.

8. Termination

8.1 The Institution reserves the right to automatically suspend, deactivate, non-renew, or terminate this engagement and system access at any time in the event of non-performance, inactivity, unsatisfactory performance, misconduct, policy violations, confidentiality breaches, negligence, reputational harm, or operational requirements of the Institution.

8.2 You acknowledge and agree that automatic system termination, deactivation, or non-renewal may occur without prior notice, and such action shall constitute lawful termination of this engagement and contractual association with the Institution.

8.3 Upon termination, suspension, automatic system removal, or non-renewal, only verified and approved commissions relating to successfully registered students up to the effective termination date shall be payable, subject to institutional verification and payment approval procedures.

8.4 Any unconverted leads, pending students, incomplete registrations, or prospective students remaining under your account after the termination date may be reassigned by the Institution to another officer or representative, and you shall not claim, demand, or become entitled to commissions relating to such reassigned students after the effective termination date.

8.5 Only verified and approved commissions accrued up to the termination date, if any, shall be payable by the Institution.

9. Governing Law

This Agreement shall be governed and interpreted in accordance with the laws of the Democratic Socialist Republic of Sri Lanka.

If any provision of this Agreement is determined to be invalid, unlawful, or unenforceable by a competent authority, the remaining provisions shall continue in full force and effect.

This Agreement constitutes the complete understanding between the Parties relating to the Programme and supersedes prior verbal or written communications relating to the same subject matter.

The Institution may revise operational procedures, commission structures, and institutional policies from time to time, and such revisions shall become effective upon official communication through authorized institutional channels.

The Participant confirms that sufficient opportunity has been provided to read, understand, and seek clarification regarding this Agreement prior to acceptance.

10. Electronic Acceptance

By signing in to the Portal and selecting "I Agree," proceeding with registration, or continuing to access or use the system, you hereby acknowledge and confirm that:

• you have carefully read and understood the terms and conditions of this Agreement;
• you voluntarily and unconditionally accept and agree to be legally bound by all provisions contained herein; and
• electronic acceptance provided through the Portal, together with all associated electronic records, timestamps, IP logs, user credentials, system activity records, and audit logs maintained by the Institution, shall constitute valid, binding, and admissible evidence of your acceptance of this Agreement and your engagement under these terms.